Privacy Policy
Bristol Short Story Prize manages bristolprize.co.uk website. Bristol Short Story Prize takes data security very seriously and is committed to protecting the privacy of its website users. Any data we collect will be stored securely. This privacy policy explains what data given to it by users of this website, Bristol Short Story Prize collects and processes, and how it uses that data.
Should Bristol Short Story Prize ask users to provide identifiable information when using this website, it will only be used in accordance with this privacy policy. We will comply fully with our obligations under the General Data Protection Regulation (GDPR).
From time to time Bristol Short Story Prize Ltd may update this policy page. Users should check this page periodically to ensure they are satisfied with any changes.
Contacting Us
Email: enquiries@bristolprize.co.uk
Post: Unit 5.16, Paintworks, Bath Road, Bristol BS4 3EH
Phone: 0117 9720645
This Privacy Policy was last updated 8/12/2023
Your Personal Data
Bristol Short Story Prize collects and processes the following information to ensure the smooth running of its services, short story competitions, and anthology sales: name, email address, postal address, phone number and title. We collect and process this information from you when you enter our short story competition and/or order an anthology using this website. Bristol Short Story Prize requires this personal information (name, address, phone number, email address) to provide the products and services you have requested, administer your account, internal record keeping. We collect and process contact information (name, address, phone number, email address) when you enter our annual competition on this website so that we can contact you if you are selected for the competition shortlist. We also collect and process contact information (name, address, phone number, email address) when you enter our annual competition on this website so that we can contact you if your uploaded story cannot be accessed, if the submitted file cannot be opened or if the story is over the maximum word count.
We do not collect or store or share any credit/debit card or other financial information. When entering the Bristol Short Story Prize, website users’ credit/debit card information and Paypal account information are processed by Paypal for the purpose of entry fee payment. All payments are processed in this way. Paypal have secure payment processes for credit/debit card transactions and for those with Paypal accounts. Paypal ask for your credit/debit card details (card number, expiry date, last 3 digits on the signature strip, cardholder name and contact details ) to process entry fee payment via credit/debit card. Bristol Short Story Prize does not see or have access to these credit/debit card details. Paypal’s privacy policy can be viewed here: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full
When processing an anthology purchase payment at the same time as entering the Bristol Short Story Prize, website users’ credit/debit card information and Paypal account information are processed by Paypal for the purposes of anthology payment. Paypal have secure payment processes for credit/debit card transactions and for those with Paypal accounts. Paypal ask for your credit/debit card details (card number, expiry date, last 3 digits on the signature strip, cardholder name and contact details ) to process entry fee payment via credit/debit card. Bristol Short Story Prize does not see or have access to these credit/debit card details. Paypal’s privacy policy can be viewed here: https://www.paypal.com/uk/webapps/mpp/ua/privacy-full
Bristol Short Story Prize also collects and processes contact information (name, address, phone number, email address) when you enter our annual competition and/or order an anthology via the postal service so that we can contact you if you are selected for the competition shortlist and supply the anthology you have ordered. We also collect and process contact information (name, address, phone number, email address) when you enter our annual competition via the postal service so that we can contact you if your story is over the maximum word count. Bristol Short Story Prize will never collect and process information it doesn’t need to run its services.
We send our annual anthologies to literary agents. Occasionally, they contact us to obtain the contact details of a writer we have published in one of our anthologies. When this occurs, we contact the writer to obtain their permission to pass on their email address to the literary agent who wishes to contact the writer we have contacted. We will never pass on contact details of a writer or anyone else whose contact information we collect and process without the writer’s or person’s consent.
The data is processed at Bristol Short Story Prize’s office and in any other places where Bristol Short Story Prize administrators are located. For the purposes of IT hosting, this information may be located on servers in the UK. We do not share the information that is provided to us with third parties nor do they have access to the information, except to the extent necessary to provide you with a requested service, (eg. ScreenBeetle who maintain and update our website: http://screenbeetle.co.uk/ ) or if it is required by law. We will disclose your personal information when we believe in good faith that any applicable law, regulation or legal process requires it.
Bristol Short Story Prize collects non-personally-identifying information on this website of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, number of visitors, and the date and time of each visit. Bristol Short Story Prize collects this non-personally identifying information in order to understand how Bristol Short Story Prize visitors use its website via Google Analytics. This helps Bristol Short Story Prize analyse data about web page traffic and improve our website in order to tailor it to user needs and interests. The data also helps Bristol Short Story Prize monitor the effects of its advertising and marketing. Bristol Short Story Prize may disclose some of this non-personally-identifying information publicly eg. the number of website visitors from outside the UK, on social media.
How long Bristol Short Story Prize keeps personal data
We keep your personal information (name, address, phone number, email address) for as long as we need to for the purposes for which it was collected or (if longer) for any period for which we are required to keep personal information to comply with our legal and regulatory requirements or until you ask us to delete your personal data, in accordance with your rights below. We will regularly assess the personal data (name, address, phone number, email address) that we hold and destroy it if we no longer require it or no longer provide any services to you. If you wish to cancel your account or request that we no longer use your information to provide you with services please contact us: enquiries@bristolprize.co.uk, or by post Unit 5.16, Paintworks, Bath Road Bristol BS4 3EH or phone 0117 9720645
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
Your right to be forgotten – If you have made a purchase from us, then by law we are required to keep your personal data as a record of those transactions for seven years. Otherwise, if you would you like Bristol Short Story Prize to remove your personal data from our records, we can do so. Simply contact us by email enquiries@bristolprize.co.uk, call us on 0117 9720645 or notify us in writing: Bristol Short Story Prize, Unit 5.16 Paintworks Bath Road Bristol BS4 3EH
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at enquiries@bristolprize.co.uk, Unit 5.16, Paintworks, Bath Road Bristol BS4 3EH or 0117 9720645 if you wish to make a request.
Lodge a complaint. Users have the right to bring a claim before their competent data protection authority.
If at any point you believe the information, which we have for you, is incorrect, you can correct it – simply contact us and we will action your request: enquiries@bristolprize.co.uk, Unit 5.16, Paintworks, Bath Road Bristol BS4 3EH or 0117 9720645
Security
Bristol Short Story Prize is committed to ensuring that personal information is secure. In order to prevent unauthorised access or disclosure, Bristol Short Story Prize has put in place suitable physical, electronic and managerial procedures to safeguard and secure the information collected online and by post.
Links to other websites
Our website may contain links so that users can easily visit other websites of interest. Bristol Short Story Prize does not have any control over linked websites, therefore Bristol Short Story Prize cannot be responsible for the protection and privacy of any information users provide whilst visiting linked sites. This privacy statement does not govern linked sites; users should exercise caution and read the privacy statement applicable to the website in question.
Mailing List
We use Mailchimp for our mailing list. Please visit their website to see their terms and conditions and Privacy Policy https://mailchimp.com/legal/. We ask you to provide your name and email address when registering for our mailing list. We use this information to tell you about news and information related to our services. You are given an opportunity to unsubscribe from our mailing list in every newsletter. If you would like to unsubscribe you can also contact us: enquiries@bristolprize.co.uk, Unit 5.16, Paintworks, Bath Road Bristol BS4 3EH or 0117 972064
Cookies
Cookies are small anonymous text files that are placed on your computer by websites that you visit. We use Google Analytics cookies to track anonymous usage statistics and do not collect any personal information that can be used to identify Bristol Short Story Prize website visitors. This helps us analyse data about web page traffic and improve our website in order to tailor it to our website visitors’ needs. Bristol Short Story Prize only uses this information for statistical analysis purposes.
Users can choose to accept or decline cookies. Most web browsers automatically accept cookies, but users can modify their browser setting to decline cookies if they prefer. This may, however, prevent users from taking full advantage of the website. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.
This e-mail address is being protected from spambots. You need JavaScript enabled to view Bristol Short Story Prize Ltd. Registered in England and Wales, company number 6625768. Registered address : 86, Shirehampton Road, Stoke Bishop, Bristol BS9 2DR